April 2019 minutes

A meeting of the Policy and Resources Committee of Heighington Parish Council was held on Monday 15th April 2019 in the Jubilee Hall, High Street, Heighington and commenced at 19.30. There was one member of the public in attendance.

Present Cllr A. Buckley-Jones 

Cllr C. J. Dunning

Cllr D. Chantler

Cllr S. Sockell

RFO J. James

 

The Chairman opened the meeting by welcoming those present.

 

85/R/18 Apologies for absence, Declarations of Interest and Requests for Dispensations.

Apologies for absence were received from Councillor Briscoe.

There were no declarations of interest and no requests for dispensations.

 

86/R/18 To approve the RFO’s notes as minutes from the last meeting of the committee.

It was resolved that the RFO’s notes from the Policy and Resources Committee Meeting of the   14th January 2019 be approved.

 

87/R/18 Responsible Finance Officer’s report (for information only.)

• Two chairs for the office have been purchased at a cost of £99.00 each on the 25th March 2019 by credit card

• A VAT refund of £1684.82 was requested from HMRC on the 8th April 2019.

 

Planning Matters and Tree Works.

Tree work applications for Members consultative comments (taking into account of any correspondence received from local residents).   

88/R/18 19/0421/TPO The Hermitage, Mill Lane, Heighington, Lincoln.                                            T1 Copper Beech, reduce canopy spread 10m to 7m by removing branches no more than 30mm in diameter to give 2m clearance from house, lift canopy to 4m adjacent to Mill Lane. T2 Copper Beach, reduce canopy spread 10m to 8m by removing branches no more than 30mm in diameter, lift canopy to 4m all round, T3 Copper Beech, reduce canopy spread 6m to 4m by removing branches no more than 30mm in diameter, lift canopy to 4m all round. It was resolved to leave the matter to the Tree Protection Officers discretion.

Tree work Decision Notices received from North Kesteven District Council.                                There were no new Tree Work decision notices for consideration.

Planning applications for Members consultative comments (taking account of any correspondence received from local residents).

 

89/R/18 19/034/HOUS 12 Moor Lane, Branston Booths, Lincoln LN4 1JE

Erection of a single storey rear extension.

Heighington Parish Council considered this application and has no comments to make.

 

90/R/18 19/0406/HOUS 6 Almond Avenue, Heighington, Lincoln.

Demolition of outbuilding and erection of a two story side extension.

Heighington Parish Council considered this application and has no comments to make.

 

Decision notices for Members consultative comments (taking account of any correspondence received from local residents).

 

91/R/18           19/0171/HOUS 19 Sheppards Close, Heighington, Lincoln LN4 1TU

Demolition of existing garage, play room and conservatory and erection of two storey side  

            extension.

This application has been approved by North Kesteven District Council.

 

92/R/18 18/0483/FUL Proposed Site and Land on the corner of Fen Road/Low Park Road, Heighington.

           The appeal application has been dismissed by North Kesteven District Council.

 

93/R/18 To consider a verbal or written report for the Internal Auditor and make any recommendation to the full Council meeting.

            Members noted the verbal report presented by the RFO and were pleased that no issues were arising.

            A full report from the Internal Auditor would be presented to the full Council Meeting on the 13th May

            2019.

 

94/R/18 To note year end transfers between cost codes.

            Members noted the monetary year end transfers required to balance the cost codes on the Scribe 

            system.

 

95/R/18 To note the updates required of the Council’s Policies.

            Members noted that the Council Policies are to be reviewed and amended where necessary by 

            Councillor Buckley-Jones and Councillor Sockell.

 

96/R/18 To note the wording on the Condition of Hire for the Bowls Club.

Members agreed that the current documentation required further work to be carried out regarding some of the wording.

 

97/R/18 To consider the wording on the Condition of Hire for the Tennis Club.

Members agreed that the current documentation required further work to be carried out regarding the concerns raised by the Tennis Club.

 

98/R/18 To consider the proposed 30 mph speed limit extension, Fen Lane, Heighington.

Members resolved to support the speed limit extension as it will benefit the wider community.

 

99/R/19 To consider the new Code of Audit Practice consultation questions.

Members agreed that the Council are not able to respond as the questions raised referred to smaller Councils with an annual budget of less than £25,000.

 

100/R/18 To Consider North Kesteven District Council’s and Heighington Parish Council’s Code of Conduct.

 Members agreed that the addition of a sentence is required to Heighington Parish Council’s Code of Conduct.  The revised document is to be referred to the full Council meeting for approval on the           

 13th May  2019.

 

101/R/18 To consider the quotations for the renewal of the Electricity contract.

 Members agreed after considering quotations received to renew the electricity contract for the period 1st October 2020 to 30th September 2024 with the current provider.

         

102/R/18 To resolve to move into closed session.

The Chairman moved that the remainder of the business is held in ‘committee’ and that the public and press be excluded there from for the reason that the business to be transacted or advice tendered is that of a confidential nature. Members resolved to proceed on that basis, in ‘committee’.

 

Staff matters:

 

There being no further business the meeting closed at 20.44.