May 2019 Minutes
A meeting of the Parish Council was held on Monday 13th May 2019, in Jubilee Hall, High Street, Heighington and commenced at 19:30.
The Community Police Team Report:
April report: 1 crime between 9th March and 8th April 2019 – Kitchen window forced while occupant out, nothing taken.
May report: between 8th April and 13 May 2019 – There were no crimes to report.
1/M/19 Election of Chairman and receipt of signed Declaration of Acceptance of Office.
Following a vote Councillor Alison Buckley-Jones was elected Chairman. The Declaration of Acceptance of Office was duly signed.
2/M/19 Election of Vice-Chairman.
Councillor Dennis Chantler was elected at Vice-Chairman.
3/M/19 Apologies, Declarations of Interest and Dispensations.
Apologies: There were no apologies for absence.
Declarations of Interest: There were no Declarations of Interest.
Dispensations: There were no requests for Dispensations.
4/M/19 To approve draft notes as minutes from the meeting of the Parish Council on 11th March 2019. To receive draft notes, for information, from the meeting of the Policy and Resources Committee meeting on 15th April 2019 and Property Services Committee meeting on 29th April 2019.
The notes, having been circulated before the meeting, were taken as read and approved as minutes.
The notes from the Policy and Resources Committee meeting on 15th April 2019 and Property Services Committee meeting on 29th April 2019 were received for information.
5/M/19 To consider the co-option of new Councillors to fill two vacancies on the Council.
Members were informed the Council now has two vacancies and any suggestions of possible candidates should be forwarded to the Clerk.
Appointment of Members to the following Parish Council Committees, confirmation of the Terms of Reference of those committees and the election of a chairman of each committee.
6/M/19 Policy and Resources.
Chairman and Vice-Chairman (ex officio) Councillor Briscoe, Councillor Sockell and 2 others.
Chairman: Councillor Buckley-Jones
The Terms of Reference of this committee were confirmed.
7/M/19 Property Services.
Chairman and Vice-Chairman (ex officio) Councillor Briscoe, Councillor Cann, Councillor Dziadkiewicz and Councillor Sockell.
Chairman: Councillor Briscoe.
The Terms of Reference of this committee were confirmed.
8/M/19 Appointment of Members of the Recreation Advisory Forum, confirmation of its Terms of Reference and the election of a chairman of that body.
Councillor Chantler, Councillor Dziadkiewicz, Councillor Sargent, Councillor Spencer and Councillor Webster.
Chairman: Councillor Chantler.
The Terms of Reference of this committee were confirmed.
9/M/19 Appointment of Members to the Employment Committee and confirmation of the Terms of Reference of that committee.
This committee only meets on an ad hoc basis when required. The Chairman and Vice-Chairman of Council do not sit on this committee.
Councillor Briscoe, Councillor Cann, Councillor Sockell and 2 others.
Chairman: to be decided at a meeting of the committee.
10/M/19 To confirm appointments to outside bodies
i. Four Parishes
Councillor Buckley-Jones, Councillor Webster and Councillor Sockell.
ii. Pike and Eure
Councillor Webster (this is a continuing appointment until October 2020).
iii. Garretts Charity
(For a duration of four years from 18th March 2017 as per the charity constitution) Councillor Chantler and Mrs C J Dunning (these are continuing appointments).
11/M/19 To confirm Standing Orders for this Council.
The Standing Orders had been distributed to members before the meeting.
It was resolved to confirm the Standing Orders for this Council
12/M/19 To confirm Financial Regulations for this Council.
The Financial Regulations had been distributed before the meeting.
It was resolved to confirm the Financial Regulations for the Council.
13/M/19 To adopt the new Code of Conduct of this Council.
The new Code of Conduct had been distributed before the meeting.
It was resolved to adopt the new Code of Conduct of this Council.
14/M/19 As appropriate, to allocate or reconfirm Members assignment to Areas of the Parish
New areas had been distributed before the meeting. Members were reminded to walk their areas and report any faults found.
15/M/19 To receive the 2018/2019 report from the Internal Auditor.
The report from the Internal Auditor was received by the Council.
16/M/19 To consider, approve and sign the Annual Governance and Accountability Return 2018/2019.
It was resolved to approve and sign the Annual Governance and Accountability Return for 2018/19.
17/M/19 To consider, approve and sign the Accounting Statements for 2018/2019.
It was resolved to approve and sign the Accounting Statements for 2018/19.
Planning Matters
i. Tree works received from NKDC
2191
Clerk’s notes to be approved at the next meeting
ii. Tree works decision notices received from NKDC
iii. Planning applications received from NKDC
18/M/19 19/0523/FUL Land off Acre Dyke Lane, Branston Booths (in the parish of Heighington). Erection of a barn/stable.
Heighington Parish Council considered this application and hand comments to make.
iv. 19/M/19 Planning application decision notices received from NKDC
19/0061/HOUS (37/F/18) 17 Back Lane, Heighington. Erection of two storey side extension.
18/1723/FUL (205/M/18) Land to the rear of Rudgard Farm, Potterhanworth Road, Heighington.
19/0406/HOUS (90/R/18) 6 Almond Avenue, Heighington. Demolition of outbuilding and erection of a two-storey side extension.
20/M/19 Clerk’s Report (for information only).
• The Jubilee Hall and Potterhanworth Road Sports Field are now registered with the land registry. All documents are now back in the office.
• A VAT refund of £1684.82 has been received on 7th May 2019.
• A new boiler has been fitted to the pavilion at Station Road Recreation Ground.
• Following the litter problem over the Easter weekend the police have been patrolling the area and so far, have not seen anyone. The litter situation has been better since this period.
21/M/19 Correspondence (Read file for Members’ perusal).
• Litter picker’s reports for March and April.
• Environmental Warden’s reports for March and April
• Police Crime Statistics for March and April
• Letter from MP Caroline Johnson re Village Hall Improvement Grant.
• Email from NKDC environmental services re Environmental Officers.
• Email from Definitive Map officer about footpath from Bracken Hill Lane and Third Hill Road.
Financial Matters
i. 22/M/19 To authorise the Schedule of Routine Expenditure for 2019/2020 in accordance with the process set out in the Financial Regulations.
It was resolved to authorise the Schedule of Routine Expenditure for 2019/20.
ii. 23/M/19 To authorise the schedule of direct debit payments.
It was resolved to authorise the Schedule of Direct Debit payments.
iii. 24/M/19 To appoint new bank signatories for Council accounts.
It was resolved that Councillor’s Sockell and Cann would become bank signatories for the Council accounts.
iv. 25/M/19 To approve the monthly accounts for March and April 2019.
The reconciliation with the bank for March and April were signed by Councillor Briscoe.
The monthly accounts had been distributed to members before the meeting and therefore it was resolved to approve the monthly accounts for March and April 2019.
v. 26/M/19 To approve the RFO’s request to pay for replacement grass for the Goal End at Potterhanworth Road field from reserves.
It was resolved to approve the RFO’s request to pay £2855.22 for the replacement grass from reserves.
vi. 27/M/19 To note the change of accounting methods from Income & Expenditure to Receipts & Payments.
It was noted that the accounting method has changed to Receipts and Payments.
vii. 28/M/19 To appoint an Internal Auditor for 2019/2020.
The Council resolved to appoint Mr Godfrey Parkes as the Internal Auditor for the period 2019/20.
29/M/19 To consider the offer from Avant Homes re land at end of Curtis Drive and Station Road.
The land at the end of Curtis Drive is a small piece of land with overgrown bushes on which needs ongoing maintenance. Station Road is a small piece of land which residents of the old Station Area wish to purchase to make a footway to their dwellings. Avant Homes have offered the Council both pieces of land for the cost of £1 plus their legal expenses.
It was resolved to explore the offer fully and obtain some quotes for the legal fees.
30/M/19 To confirm arrangements for Picnic in the Park planned for 15th June 2019 and to establish a list of volunteers to assist on the day.
Arrangements for Picnic in the Park now almost complete. Volunteers are now desperately needed.
Councillors Sargent, Cann, Briscoe, Spencer and Buckley-Jones volunteered to be available for the event.
31/M/19 To consider the purchase of stickers for the litter bins.
These stickers show that dog waste is accepted in litterbins. The Property Services Committee are removing dog waste bins which sit next to litterbins when they are no longer serviceable. The Property Services Committee suggested that stickers be put on the litter bins to show that it accepts both types of waste.
It was resolved to purchase 50 stickers at a cost of £1.50 each.
32/M/19 To consider attending the Lalc Networking Day for Councillors and Clerks on 4th July 2019.
Last year’s event was very informative, and the staff would be happy to attend again.
It was resolved that Councillors Briscoe, Sargent and Sockell attend the meeting with the office staff.
33/M/19 To consider Washingborough Parish Councils request for support for a new footpath/cycle path along the B1190.
It was resolved to offer this Councils full support to Washingborough Parish Council in their quest for a footpath/Cycle path along the B1190.
34/M/19 To consider a request from Citizens Advice for a donation for 2019/20.
It was resolved to not give a donation to the Citizens Advice for 2019/20.
35/M/19 To receive reports from County and District Councillors (for information only.)
Councillor Carrington reported:
After the recent elections, Councillor Carrington welcomed Councillor Glenn Tinsley and Councillor Carola Goodwin to the team. They hope to continue working closely with the Parish Council.
Garrett Rise S106 update: this is an ongoing matter as negotiations with the developer are still underway.
Roads: works on the by-pass are still on going. Bardney bridge work is making good progress with shifts at the weekends as well as during the week.
Councillor Tinsley introduced himself and he was looking forward to representing the area.
There being no further business the meeting closed at 20:30