March 2021 Draft Notes
A meeting of the Property Services Committee was held on Monday 22nd March 2021 via video conferencing and commenced at 19:30 hours.
Present: Councillor Buckley Jones
Councillor Cann
Councillor Dziadkiewicz
Councillor Sockell
Councillor Rushby
Councillor Hemlin
Clerk E. Salter
B Inman
N Briscoe
Public Participation
There were 2 members of the public present. A member of public requested an update on the application to Fields in Trust and was advised that the application is in the final process of completion, this has taken a little longer due to the pandemic. The same member of public enquired about the redevelopment of Station Road and the possibility of the Bowls Club returning when lockdown restrictions are eased.
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37/F/20 To elect a chairman for this meeting.
Members resolved to elect Councillor Rushby to chair the meeting of the Property Services Committee.
38/F/20 Chairman’s opening remarks and welcome.
The Chairman welcomed those present.
39/F/20 Apologies, Declarations of Interest and Requests for Dispensations.
Apologies: Were received from Janet James (Co-Clerk Finance) and Councillor Hemlin who may need to leave the meeting early due to work commitments. It was resolved to approve the reason.
Declarations of Interest: There were no Declarations of Interest.
Requests for Dispensations: There were no Requests for Dispensations.
40/F/20 to approve the Co-Clerks notes from the meeting of the Property Services Committee on Monday 16th November 2020.
The notes having been distributed beforehand were taken as read and approved as minutes of the meeting.
Planning Matters:
• Tree Works received from NKDC.
There were no Tree Works received.
• Tree Works decision notices received from NKDC.
There were no Tree Works decision notices received.
• Planning Applications received from NKDC.
41/F/20 20/1660/OUT Land off Park Lane, Heighington, Lincoln. LN4 1RF. Outline application for residential development of 3 no. dwellings with details of access and layout.
Following a discussion regarding concerns over flooding issues members resolved to object to this planning application.
42/F/20 21/0308/FUL 16 Washingborough Road, Heighington, Lincoln. LN4 1RE. Partial demolition and two storey side, single storey rear and linked double garage to front extension. Members were informed that since the agenda was issued a further notice had been received on the 30th March 2021 showing the erection of a detached dwelling. Members resolved to object to the planning application due to vehicle access, green issues, and tandem development.
• Planning Application decision notices received from NKDC.
43/F/20 21/0027/HOUS 2 Hilltop Cottages, Potterhanworth Road, Heighington, Lincoln. LN4 1RR. Proposed domestic two storey side extension and associated works. Notification received from North Kesteven District Council that this application has been approved.
44/F/20 20/1806/HOUS 10 Park Lane, Heighington, Lincoln. Erection of a 2 storey and 1st floor side extension (resubmission of 20/1158/HOUS) in addition to widening of access. Notification received from North Kesteven District Council that this application has been refused.
45/F/20 Co-Clerk (Operations) report (for information only).
• To note that the playground inspections took place on the 30th November 2020.
• The hand dryers at all three sites have now been removed.
• The paper towel dispensers and bins have been ordered at a cost of £355.10 plus Vat for all three sites.
• The toilets at Jubilee Hall have been decorated.
• The ladies toilet has now been fixed at Jubilee Hall.
• Works to trim back the hedge that runs along the footpath at the bowling green will take place on the 6th April 2021.
• The Electrical installations Condition Reports have been carried out at Station Road and Potterhanworth Road pavilions.
• The Parish Council has signed up to the green waste scheme for 2021/22 at a cost of £35.00 for Jubilee Hall and £52.00 for Station Road.
• Lindum Fire Services carried out the fire extinguisher inspection at Station Road pavilion on 11th March.
• To note that the boiler service is due to be carried out at Station Road pavilion at a cost of £98.00 nett by Selmec.
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46/F/20 To discuss the C3 observations following the recent Electrical Installation Condition report carried out on 5th February 2021 at Potterhanworth Road.
It was resolved that the non-essential C3 observations works be carried out. Members resolved to use the quotation of £420.00 net.
47/F/20 To consider the quotations for a new notice board on Canterbury Drive.
It was resolved to use the quotation of £577.50 from Kedel.co.uk to purchase a recycled plastic notice board for Canterbury Drive.
48/F/20 To discuss the outstanding maintenance works due to the Pandemic.
Members were informed of the following maintenance works that are outstanding due to the pandemic.
• Telephone box
Members agreed that the top glass be fitted by Reflections Glass Group when lockdown is eased.
• Water Hydrants
It was agreed to see which hydrants need repainting and ask the handyman to carry out the work.
• Flagpole
This work is due to be carried out by the playground checker and a group of residents, it was agreed that work take place as soon as possible. The Co-Clerk (Operations) is to add the residents involved to the volunteers list for insurance purposes.
• The bench at Town end
The bench needs rubbing down and re-staining, members agreed that the handyman should carry out the work.
• Repairs to the bowls club footpath
It was resolved to obtain quotations for the repairs. This will be reviewed at a future meeting.
• Repainting of the container on Potterhanworth Road
Members resolved to have the work carried out by the handyman. It was noted that HBW intend to donate £500.00 towards the cost.
49/F/20 To discuss the redevelopment of Station Road recreation ground.
Councillor Buckley-Jones gave a short presentation on the development of Station Road, members agreed that the Co-Clerk should obtain quotes for a structural engineer to carry out an assessment of the roof on Station Road pavilion for the fitting of solar panels. Following a discussion regarding new play equipment members resolved to meet with Sovereign Play Equipment to gain a free quotation and 3D design of the site. It was agreed that residents should be consulted and asked what type of play equipment they would like to see at Station Road. It was agreed that the redevelopment of Station Road would be discussed at the Annual Parish meeting.
50/F/20 To discuss the sports hire agreements for 2021/2022.
Members resolved to renew the hire agreement to the bowls club with an amendment regarding the new irrigation system.
Members resolved to renew the cricket club hire agreement.
Members resolved to renew HBW football club hire agreement with an amendment to the playing surface restrictions due to the chafer bug infestation.
Members resolved not to renew the men’s football club hire agreement due to the redevelopment plans on Station Road recreation ground.
Members resolved not to issue a hire agreement to the tennis club as the courts will be run from the Parish office for the 2021/22 season.
51/F/20 To discuss the sports hire charges for 2021/2022.
Councillors agreed to the hire charges for 2021/2022 to be left the same as last year as a gesture of good will due to the pandemic.
52/F/20 To consider the maintenance works to the cricket pitch.
Members resolved to use the quotation of £400.00 to carry out maintenance works to the cricket pitch.
53/F/20 To discuss works to eradicate the chafer grubs on Potterhanworth Road and Station Road fields.
Members had been sent a report prior to the meeting regarding maintenance of the football pitches at Potterhanworth Road. It was agreed that the groundsman start work as soon as possible to clear the debris form the field.
54/F/20 To update members on the current property services budget.
Members had received an up-to-date budget at the full council meeting on 8th March 2021. The Co-Clerk (Finance) has no concerns.
55/F/20 To consider that the Responsible Finance Officer has the authority with the banks to view and submit payments waiting for approval. To bring all bank accounts up to date with the authorised signatories and points of contact.
It was agreed that Mrs Briscoe would be given the authority to view and submit payments with the Parish Councils bank accounts.
56/F/20 Date of Next meeting.
To be announced once the civic calendar has been agreed.
There being no further business the meeting closed at 20:57
Signed: Date: