May 2025 agenda
Notice is hereby given that the Annual Meeting of the Parish Council will be held on Monday 12th May 2025 at 7.00pm in the Jubilee Hall, High Street, Heighington.
E Atkin
Elaine Atkin, Parish Clerk
6th May 2025
AGENDA
1. To elect a Chair for the new council administrative year and for them to sign their Acceptance of Office as Chair.
2. To elect a Vice Chair for the new council administrative year.
Chair to close the meeting to enable:
15 Minute Public Participation
(Maximum 3 minutes per member of the public)
When members of the public may ask questions or make short statements to the council. A question shall not require a response at the meeting nor start a debate on the question. The chairman may direct that a written or oral response be given.
Chair to re-open the council meeting.
3. To receive and accept apologies, where valid reasons for absence have been submitted to the Clerk prior to the meeting.
4. To receive Declarations of Interest in accordance with the Localism Act 2011 and receive Requests for Dispensations.
5. To approve as a correct record the notes of the meeting held on Monday 14th April 2025 and for the Chair to sign these as the official minutes.
6. To review Terms of Reference for the Employment Committees, including frequency of meetings.
7. To appoint membership of the Employment Committee and appoint a Chair for that Committee for the new council administrative year.
8. To review delegation arrangements to committees and officers.
9. To review arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses.
10. To review representation on or work with external bodies and arrangements for reporting back.
11. To review the list of land and assets.
12. To confirm arrangements for insurance cover in respect of all insurable risks.
13. To review council/staff subscriptions to other bodies.
14. To review Financial Regulations and Standing Orders, in light of recent changes to the model templates.
15. To review the following updated documents:
a. Grant Awarding Policy
b. Information available under the FOI publication scheme
16. To review the Risk Management Register.
17. To note the list of correspondence and meetings since the April council meeting.
18. To receive reports from County and District Councillors (for information only).
Financial matters:
19. To approve the monthly accounts for March 2025 (2024-25 year-end), including List of Payments, List of Receipts, Bank Reconciliation and Net Position (noting any underspend from 2024-25).
20. To approve the monthly accounts for April 2025, including List of Payments, List of Receipts, Net Position and Bank Reconciliation.
21. To note overtime worked in March and paid in April.
22. To approve a 3-year 02 business contract with Aerial Direct for the emergency contact mobile phone.
23. To approve the schedule of variable direct debits for 2025-26.
24. To approve the use of BACS payments.
25. To approve the use of internet bank transfers.
26. To receive an update on previous actions.
27. To receive an update on chafer grubs and moles on council land.
Planning Matters and Tree Works:
28. To consider tree works applications received from NKDC for consideration (including those considered between meetings).
a. 25/0443/TCA. Notification of intended works to trees in a Conservation Area. T1 – Removal of 2 lower limbs from the ash tree that is overhanging neighbouring Bramble Lodge. Limbs to be removed back to the stem. The trees are obstructing the neighbour’s garden and there is fear of damage to limbs should fall onto our building. T2 – Removal of 4 lowest limbs of large pine tree that is overhanging neighbouring Bramble Lodge. The limbs will be removed back to the stem. The trees are obstructing the neighbour’s garden and there is fear of damage of limbs should fall onto our building. Beckfield Cottage, Station Road, Heighington.
29. To note tree decision notices from NKDC.
None received.
30. To note the planning applications received from NKDC for consideration (including those considered between meetings).
a. 24/1484/HOUS. Erection of shed (retrospective). 15 Almond Avenue, Heighington, LN4 1JW.
31. To note planning decision notices from NKDC.
a. 24/1119/LBC. Erection of single storey side extension, reduction of garden store footprint and new external entrance, along with internal alterations to existing ground floor arrangement to include: relocation of kitchen, creation of 5no. internal structural openings and repair of flagstones in main entrance hallway. Park View House, 1 High Street, Heighington.
Application approved.
b. 24/1120/HOUS. Erection of single storey side extension, reduction of garden store footprint and new external entrance, along with internal alterations to existing ground floor arrangement to include: relocation of kitchen, creation of 5no. internal structural openings and repair of flagstones in main entrance hallway. Park View House, 1 High Street, Heighington.
Application approved.
32. CLOSED SESSION. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
33. To agree amendments to the Clerk’s Job Description, as recommended by Employment Committee.
34. To consider any recommendations from Employment Committee following review of staff appraisals.
35. To consider any recommendations from Employment Committee following review of staff probationary periods.