May 2024 agenda
Notice is hereby given that the Annual Meeting of the Parish Council will be held on Monday 13th May 2024 at 7.00pm in the Jubilee Hall, High Street, Heighington.
E Atkin
Elaine Atkin, Parish Clerk
7th May 2024
AGENDA
1. To elect a Chair for the new council administrative year and for them to sign their Acceptance of Office as Chair
2. To elect Vice Chair(s) for the new council administrative year
Chair to close the meeting to enable:
15 Minute Public Participation
(Maximum 3 minutes per member of the public)
When members of the public may ask questions or make short statements to the council. A question shall not require a response at the meeting nor start a debate on the question. The chairman may direct that a written or oral response be given.
Chair to re-open the council meeting.
3. To receive apologies and valid reasons for absence, these having been submitted to the Clerk prior to the meeting.
4. To receive Declarations of Interest in accordance with the Localism Act 2011 and receive Requests for Dispensations.
5. To approve the draft notes of the Parish Council meeting held on Monday 8th April 2024 and for these to be signed as the agreed minutes.
6. To review Terms of Reference for committees and working groups, including frequency of meetings
7. To appoint membership of committees and working groups
8. To review delegation arrangements to committees and officers
9. To review arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses
10. To review representation on or work with external bodies and arrangements for reporting back.
11. To review the list of land and assets
12. To confirm arrangements for insurance cover in respect of all insurable risks
13. To review council/staff subscriptions to other bodies
14. To review the following policies and procedures:
a. Standing Orders
b. Financial regulations
c. Complaints Procedure
d. Data Protection, Freedom of Information Publication Scheme, Information under the Freedom of Information Publication Scheme
e. Communications Policy
f. Employment policies and procedures
15. To receive reports from County and District Councillors (for information only).
16. To note the list of correspondence and meetings since the April council meeting.
Financial matters:
17. To approve the monthly accounts for March (2023-24 year-end), including List of Payments, List of Receipts, Net Position and Bank Reconciliation
18. To approve the monthly accounts for April, including List of Payments, List of Receipts, Net Position and Bank Reconciliation
19. To note overtime worked in March and paid in April
20. To review expenditure incurred under s.137 of the Local Government Act 1972
21. To approve the list of variable direct debits for 2024-25
22. To approve the use of BACS payments
23. To approve the use of internet bank transfers
24. To review the Risk Register
25. To confirm that Heighington Parish Council meets all requirements for the Local Council Award Scheme (LCAS) at Foundation level and that this information is published, where applicable
Planning Matters and Tree Works:
26. To consider tree works applications received from NKDC for consideration (including those considered between meetings).
None received.
27. To note tree decision notices from NKDC.
None received.
28. To note the planning applications received from NKDC for consideration (including those considered between meetings).
a. 24//0422/PNND. Application under Class Q of the Town and Country Planning (General Permitted Development) Order for prior approval for change of use from agricultural barns to 5no. dwellings (C3). Holly Tree Farm, Fen Road, Washingborough. Not subject to the usual consultation process.
b. 24/0472/HOUS. Demolition of existing conservatory and construction of new orangery style extension to the rear. 11 Troon Close, Washingborough, LN4 1TH.
c. 24/0293/HOUS – Removal of existing conservatory and erection of single storey front extension. (Revised description and plans). Little Grange, Potterhanworth Road, Heighington.
d. 23/0636/OUT. (Amended Plans/Additional Information). Outline planning application to include details of access, layout and scale for the erection of 4no. terraced industrial/commercial units (use classes E(g)(i), E(g)(ii) and E(g)(iii)). Land adjacent to True Window Care and JNE Trading, Potterhanworth Road, Heighington.
29. To note planning decision notices from NKDC.
a. 24/0201/HOUS. Erection of rear extension with porch. 19 Gail Grove, Heighington. Application approved.
30. To consider a request by dog walkers for a bench at Potterhanworth Road
31. To consider a community herb garden at the Jubilee Hall and purchase of more bulbs for the planters
32. To note the quarterly litter-picker report for January – March 2024
33. To review the Jubilee Hall and Potterhanworth Road pavilion Fire Risk Assessment reports and agree action required
34. To receive the latest update regarding Chafer bugs (and moles) on council land (standing agenda item).
35. CLOSED SESSION. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following staffing items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
36. To review and agree quotes for remedial Fire Risk Assessment works
37. To ratify recommendations from Employment Committee following staff appraisals
38. To ratify recommendations from Employment Committee on a staffing matter