Annual Council May 2020 agenda
6th May 2020
Dear Councillors and Residents
Notice is herein given that the ANNUAL MEETING of the Parish Council will take place on Monday 11th May 2020, starting at 7.30pm by video conferencing.
Public participation in respect of the agenda will be invited before the meeting and all are welcome to attend, please email heighingtonpc@gmail.com for details for how to be included
in this meeting.
AGENDA
1. Election of Chairman and receipt of signed Declaration of Acceptance of Office.
2. Election of Vice-Chairman.
3. Apologies, Declarations of Interest and Dispensations.
4. To approve draft notes as minutes from the meeting of the Parish Council on the 9th March 2020. To receive draft notes, for information, from the meeting of the Policy and
Resources Committee meeting on 20th April 2020.
5. Appointment of Members to the following Parish Council Committees, confirmation of the terms of reference of those committees and the election of a Chairman of each
committee.
i. Policy and Resources
ii. Property Services.
6. Appointment of Members of the Recreation Advisory Forum, confirmation of its terms of reference and the election of a Chairman of that body.
7. Appointment of Members to the Employment Committee and confirmation of the terms of reference of that committee.
8. To confirm appointments to outside bodies.
i. Four Parishes
ii. Pike and Eure
iii. Garretts Charity
9. To confirm Standing Order for this Council.
10. To confirm Financial Regulations for this Council.
11. To confirm the Code of Conduct of this Council.
12. As appropriate, to allocate or reconfirm Members assignment to areas of the Parish.
13. To receive the 2019/2020 report from the Internal Auditor.
14. To consider, approve and sign the Annual Governance and Accountability Return 2019/2020.
15. To Consider, approve and sign the Accounting Statements for 2019/2020.
16. Planning Matters.
Tree works received from North Kesteven District Council.
Tree works decision notices received from North Kesteven District Council.
20/0381/TCA Maple House, Mill Lane, Heighington LN4 1RQ. Notification received from NKDC that a tree protection order is not required.
Planning applications received from North Kesteven District Council.
Planning decision notices received from North Kesteven District Council.
20/0229/HOUS Brook House, Fen Road, Washingborough, LN4 1AE. Notification received from North Kesteven District Council that the application has been approved.
17. Clerk’s Report.
• Refund of £107.00 received from Wells Marquees which represents 25% of deposit paid, as set out in their terms and conditions.
• Vat refund of £812.89 received on the 16th April 2020.
• To note that the boiler service at Station Road was completed on 23rd April 2020.
18. Correspondence (Read file for Members perusal).
• Environmental Warden report for March 2020.
19. Financial Matters.
i. To authorise the schedule of Routine Expenditure for 2020/2021 in accordance with the process set out in the Financial Regulations.
ii. To authorise the schedule of direct debit payments.
iii. To approve the monthly accounts for March and April 2020.
iv. To appoint an Internal Auditor for 2020/2021.
20. To note email received regarding the speed limit reduction on Fen Road, Heighington.
21. To consider letter received from Citizens Advice.
22. To consider attending the LALC Networking Day for Councillors and Clerks rescheduled to Tuesday 13th October 2020.
23. To note that Picnic in the Park scheduled for the 4th July 2020 has been cancelled due to the Covid-19 pandemic.
24. To receive reports from County and District Councillors (for information only).
Yours faithfully
Janet James
Co-Clerk Finance