August 2020 Minutes
Property Services Minutes August 2020
A meeting of the Property Services Committee was held on Monday 10th August 2020 via video
conferencing and commenced at 19:30 hours.
Present: Councillor Briscoe – Chairman
Councillor Buckley Jones
Councillor Cann
Councillor Chantler
Councillor Lee
Co-Clerk (Finance) J James
Clerk E. Salter
Public Participation
There were two members of the public present. One member of the public expressed concerns
about the use of toilet facilities at Station Road during the current Covid-19 pandemic for the
Heighington Football Club. The same member of public also asked if the picnic bench which is
currently in storage at Station Road pavilion is due to be sited on one of the fields.
12/F/20 Chairman’s opening remarks and welcome.
The Chairman welcomed those present.
13/F/20 Apologies, Declarations of Interest and Requests for Dispensations.
Apologies: There were no apologies received.
Declarations of Interest: There were no Declarations of Interest.
Requests for Dispensations: There were no Requests for Dispensations.
14/F/20 to approve the Co-Clerks notes from the meeting of the Property Services Committee
meeting on Monday 18th May 2020.
The notes having been distributed beforehand were taken as read and approved as minutes of the
meeting.
Planning Matters:
• Tree Works received from NKDC
20/1015/TPO 12 Lindrick Close, Heighington. T26 Silver Birch – Crown reduce all round by 3-
4m. It was resolved to leave this matter to the discretion of the tree officer.
• Tree Works decision notices received from NKDC
There were no Tree Works decision notices received.
• Planning Applications received from NKDC
20/0849/FUL The Willows, Bardney Road, Heighington. Proposed sunroom extension linking
property to existing Farm Shop. Heighington Parish Council considered this application and
have no comments to make.
• Planning Application decision notices received from NKDC.
There were no Planning application decision notices received from NKDC.
15/F/20 Co-Clerk (Operations) report (for information only).
• To note that Heighington Parish Council have been awarded a Heritage Grant from North
Kesteven District Council of £1500.00 towards the costs of the Chapel Lane gateway.
• Repair works to the bus shelter are now complete.
• Urgent repairs have been made to the bench on Station Road recreation ground.
• Maintenance works to the bowling green boundary are now complete.
• The fan in the ladies toilet at Jubilee Hall has now been replaced.
• Signage has been placed on the disabled toilet door informing visitors to alert a member of
staff if red light is showing.
• Heighington Parish Council would like to thank the Bowls Club for their donation.
• Sanitising stations have now been put up at all council buildings.
• The deep clean at Jubilee Hall has taken place.
• Lindum Fire Services are to carry out the annual service at Jubilee Hall and Potterhanworth
Road pavilion on 21st September 2020.
• The Parish Council would like to thank the groundsman for weeding and clearing the tennis
courts, which are now open for free play tennis.
• Selmec are to carry out the annual boiler service at Jubilee Hall, the yearly lighting
inspection & PAT testing at all three sites during September at a cost of £506.00 nett, which
we have budgeted for.
• The Bowling green will be having its autumn renovation in mid-September. The cost will be
less than £500.00.
16/F/20 To consider replacing the tap in the disabled toilet at Jubilee Hall.
The mixer tap in the disabled toilet is corroding badly and needs replacement. Members resolved to
use the quotation of £187.00.
Members were informed that the water bill has been higher than normal due to the ladies’ toilet
dripping, it was agreed for this to be fixed with a maximum spend of £100.00.
17/F.20 To receive an update on the S106 monies.
Councillor Buckley-Jones gave a short update to members and agreed that a further update will be
given at the next Parish Council meeting on 14th September 2020.
18/F/20 To consider maintenance to the Flagpole.
Members were informed that the flagpole is in need of repainting, after a brief discussion members
agreed that quotes should be obtained and considered at the next meeting of the Property Services
Committee.
19/F/20 To consider repainting the water hydrants around the village.
Council have been informed that some of the water hydrants in the village are looking worn. It was
agreed that Councillor’s would look at the hydrants to see which ones need attention. The Co-Clerk
will then obtain quotes for the work to be carried out.
20/F/20 To discuss the maintenance of the football pitches at Potterhanworth Road.
The Parish Council has been approached by the Chairman of HBW football club to ask for a weed and
feed treatment on the bottom pitches at Potterhanworth Road, however at the groundsman has
alerted the Parish Council to the fact that we have a problem with Chaffer Bugs. It was agreed that
quotes be obtained for treatments and that the groundsman will continue to monitor the situation.
21/F/20 To consider replacing the toilet door locks and fitting kick down door stops at
Potterhanworth Road pavilion.
Office staff have been informed that the toilets are still being used at Potterhanworth Road pavilion
despite being closed due to the Covid-19 pandemic. Concerns were raised by members that
unauthorised persons may be entering the building due to the locks having not be changed for
many years. It was resolved to monitor the situation and review at the next meeting of the Property
Services Committee. Members agreed the fitting of kick down door stops.
22/F/20 To discuss moving the basket/netball equipment from Station Road pavilion to the Parish
council container at Potterhanworth Road.
It has been noted that basket/netball equipment is being stored in the outside toilet at Station Road
pavilion. Members agreed to the equipment being moved to the Parish Council container at
Potterhanworth Road to make the toilet more accessible to users while the pavilion is closed.
23/F/20 To receive an update on the re-opening of council buildings.
Councillor Chantler gave an update on the re-opening of Council buildings, much of the work needed
to be done including the deep clean of Jubilee hall & signage is now complete. A risk assessment is
due to be carried out and the re-opening work party is to meet on 11th August to discuss a possible
target date for the reopening of Jubilee Hall. It was agreed that the pavilions remain closed.
24/F/20 To update members on the current property services budget.
Members received a copy of the Property Services budget to date. The Co-Clerk (finance) is happy
with the finances at this point.
25/F/20 Date of Next meeting.
Monday 16th November 2020.
There being no further business the meeting closed at 20.22.
Signed: Date: