June 2022 agenda
Notice is hereby given that a meeting of the Parish Council will be held on Monday 13th June 2022 at 7.00pm in the Jubilee Hall, High Street, Heighington.
E Atkin
Elaine Atkin, Parish Clerk
7 June 2022
15 Minute Public Participation
(Maximum 3 minutes per member of the public)
When members of the public may ask questions or make short statements to the council. A question shall not require a response at the meeting nor start a debate on the question. The chairman may direct that a written or oral response be given.
AGENDA
1. To receive apologies and valid reasons for absence, these having been submitted to the Clerk prior to the meeting
2. To receive Declarations of Interest in accordance with the Localism Act 2011 and receive Requests for Dispensations
3. To approve the draft notes of the Annual Parish Council meeting held on Monday 9th May 2022 and for the Chairman to sign them as the agreed minutes
4. To consider a co-option application
5. Planning Matters and Tree Works:
a. To consider tree works application received from NKDC.
None received.
b. To note tree decision notices from NKDC.
22/0607/TCA. TG2 Conifers – fell; Remaining Yew and Spruce in corner group – trim new growth over whole tree. Greenside, Station Road, Heighington, Lincoln, LN4 1QJ. Decision – TPO not required.
c. To consider planning applications received from NKDC.
22/0586/HOUS (Amended application). Erection of single storey side extension and installation of 1.8m high fence. 10 Bell’s Meadow, Heighington, Lincoln, LN4 1LD.
22/0732/HOUS. Erection of a single storey rear extension – 91 Washingborough Road, Heighington, Lincoln, LN4 1QP.
d. To note planning decision notices from NKDC.
None received.
6. To receive the Clerk’s report (for information only) and agree whether this is still required, due to the Weekly Update to councillors
7. To note correspondence received
8. Financial matters:
a. 2021-22 Annual Governance and Accountability Return (external audit)
i. To receive the annual internal audit report and agree any actions required
ii. To approve the Annual Governance Statement and for the clerk and chairman to sign
iii. To approve the Accounting Statements (already approved by the Responsible Finance Officer - RFO) and for the chairman to sign
iv. To note the dates for the period of exercise of public rights, as set by the RFO
b. To receive routine financial matters
c. To approve the monthly accounts for May
d. To consider a grant application from the Heighington Christmas Market committee
9. To note the latest dog fouling report and agree actions required
10. To note details of litter picks undertaken by a resident and bags of rubbish collected, for the first quarter of the year
11. To note a potential Health & Safety concern raised by a hirer regarding hot pipes in the Jubilee Hall, and agree action required
12. To confirm options for Jubilee Hall ad-hoc evening/weekend hire procedures and delegate authority for officers to choose the appropriate option for the specific circumstances
13. To consider feedback from organisations regarding the future of the Recreational Advisory Forum and agree actions
14. To receive reports from County and District Councillors (for information only)
15. CLOSED SESSION. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
16. To review the use of external contractor(s) in light of the recent caretaker employment
17. To consider payment of the Clerk’s annual SLCC membership
18. To agree staff entitlement to mileage/expenses