February 2023 agenda
Notice is hereby given that a meeting of the Parish Council will be held on Monday 13th February 2023 at 7.00pm in the Jubilee Hall, High Street, Heighington.
E Atkin
Elaine Atkin, Parish Clerk
7th February 2023
15 Minute Public Participation
(Maximum 3 minutes per member of the public)
When members of the public may ask questions or make short statements to the council. A question shall not require a response at the meeting nor start a debate on the question. The chairman may direct that a written or oral response be given.
AGENDA
1. To receive apologies and valid reasons for absence, these having been submitted to the Clerk prior to the meeting
2. To receive Declarations of Interest in accordance with the Localism Act 2011 and receive Requests for Dispensations
3. To approve the draft notes of the Parish Council meeting held on Monday 9th January 2023 and for the Chairman to sign them as the agreed minutes
Financial matters:
4. To approve the monthly accounts for January, including List of Payments, List of Receipts, Net Position and Bank Reconciliation
5. To agree to give an officer access to authorise payments on the Unity account, as an emergency arrangement should the current signatories set up on the bank be unavailable
6. To agree to pay mileage expenses to Cllr Buckley-Jones for the visit to Collingham repair shop
7. To note an offline decision to approve the revised replacement flagpole quote, in order to commission the work
8. To review the following documents, as required by signing up to the Civility & Respect project:
a. Civility & Respect Bullying & Harassment Statement
b. Dignity At Work Policy
c. Councillor-Officer Protocol
d. Grievance Policy
e. Social Media Policy Supplement
9. To consider any plans for the King’s Coronation
Planning Matters and Tree Works:
10. To consider tree works applications received from NKDC.
a. 23/0072/TCA. T1 silver birch – fell; T2 silver birch – reduction all round up to 2m as shown in photographic evidence. 7A High Street, Heighington, LN4 1RG. (Within conservation area).
11. To note tree decision notices from NKDC.
a. None received.
12. To consider planning applications received from NKDC.
a. None received.
13. To note planning decision notices from NKDC
a. 22/1603/FUL. Replacement of existing timber flagpole with 6m high glass-fibre flagpole. Land adjacent Bus Stop, High Street, Heighington. Application approved.
b. 22/1671/HOUS. Erection of conservatory (retrospective). 31 Almond Avenue, Heighington. Application approved.
14. To receive the latest update regarding Chafer bugs on council land (standing agenda item)
15. To receive an update on solar powered speed signs and potential costs
16. To receive an update on the Station Road project
17. To receive an update on interest in a Repair Hub and pre-approve any councillor mileage which may be required in visiting other similar repair hubs as part of the setting up process
18. To receive an update on the Zero carbon parishes grant and agree further items which can be spent under that grant
19. To receive reports from County and District Councillors (for information only)
20. CLOSED SESSION. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following commercially sensitive or staffing item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
21. To review insurance quotes and cover (renewal due 21 February)
22. To approve the revised play area quote and agree to use clothing bank income funds towards this cost
23. To clarify Christmas Market conditions of hire for 2023
24. To review a contractor’s rate from 1 April 2023
25. To note qualifications attained by two members of staff and subsequent contractual implications
26. To review the Absence Policy (deferred from December)