May 2023 agenda
Notice is hereby given that the Annual Meeting of the Parish Council will be held on Monday 15th May 2023 at 7.00pm in the Jubilee Hall, High Street, Heighington.
E Atkin
Elaine Atkin, Parish Clerk
9th May 2023
AGENDA
1. To elect a Chairman for the new council administrative year and for them to sign their Acceptance of Office as Chairman
2. To elect Vice Chair(s) for the new council administrative year
Chairman to close the meeting to enable:
15 Minute Public Participation
(Maximum 3 minutes per member of the public)
When members of the public may ask questions or make short statements to the council. A question shall not require a response at the meeting nor start a debate on the question. The chairman may direct that a written or oral response be given.
Chairman to re-open the council meeting.
3. To receive apologies and valid reasons for absence, these having been submitted to the Clerk prior to the meeting
4. To receive Declarations of Interest in accordance with the Localism Act 2011 and receive Requests for Dispensations
5. To note receipt of signed Declarations of Acceptance of Office, and to resolve to permit extension of signing to 12th June for those councillors who have been unable to make this meeting and were not able to sign in advance.
6. To approve the draft notes of the Parish Council meeting held on Monday 17th April 2023 and the draft notes of the Employment Committee meeting held on Monday 17th April 2023 and for these to be signed as the agreed minutes
7. To consider applications for co-option to the council (two vacancies)
8. To adopt the General Power of Competence under the Localism Act 2011, for the forthcoming administrative year, having satisfied the criteria set out in The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 (S.I. 2012 No.965), namely that two thirds or more of councillors have been elected and the Clerk holds an appropriate qualification (CiLCA)
9. To review delegation arrangements to committees and officers
10. To review Terms of Reference for committees, including frequency of meetings
11. To appoint membership to committees and working groups
12. To review arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses
13. To review representation on or work with external bodies and arrangements for reporting back. This includes the Pyke and Eure and George Walker Educational Foundation.
14. To review the list of land and assets
15. To confirm arrangements for insurance cover in respect of all insurable risks
16. To review council/staff subscriptions to other bodies
17. To review the following policies and procedures:
a. Standing Orders
b. Financial regulations
c. Complaints Procedure
d. Data Protection, Freedom of Information Publication Scheme, Information under the Freedom of Information Publication Scheme
e. Communications Policy
f. Employment policies and procedures
18. To receive reports from County and District Councillors (for information only)
19. To note the list of correspondence and meetings since the April council meeting
Financial matters:
20. To approve the monthly accounts for March and April, including List of Payments, List of Receipts, Net Position and Bank Reconciliation
21. To note overtime worked in March, and paid in April
22. To review expenditure incurred under s.137 of the Local Government Act 1972
23. To approve the list of variable direct debits for 2023-24
24. To approve the use of BACS payments
25. To approve the use of internet bank transfers
26. To review the Risk Register
Planning Matters and Tree Works:
27. To consider tree works applications received from NKDC.
a. None received
28. To note tree decision notices from NKDC.
a. None received
29. To consider planning applications received from NKDC.
a. 23/0497/PNMAT. Application for non-material amendment (provision of roof light over living area) following a grant of permission – 21/1050/HOUS – Demolition of existing conservatory and erection of a 2-storey rear and side extensions. 72 Washingborough Road, Heighington, LN4 1QR.
30. To note planning decision notices from NKDC.
a. 23/0119/HOUS. Demolition of boiler house and arches to the front of the property along with existing windows, fascias and guttering to be updated. Mulberry House, Mill Lane, Heighington. Application approved.
b. 23/0206/HOUS. Erection of residential annexe to rear of property. Honeypot Cottage, 19 station Road, Heighington, LN4 1QH. Application approved.
31. To consider a request from A Good Yarn group to support a community project to knit or crochet squares for creation of a Christmas tree, and permit this to be installed outside the Jubilee Hall
32. To receive the latest update regarding Chafer bugs on council land (standing agenda item)
33. CLOSED SESSION. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 for the following commercially sensitive item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
34. To consider quotes for professional cleaning of the tennis courts